Exhibitor Manual And FAQ

  • Your booth comes with blue tuxedo carpet, 2 chairs, 6' black draped table, and a waste basket. All linear booth spaces include 8' black drape along the back of your booth and 4' drape along the side of your booth and a booth ID sign.

  • Yes, carpet will be supplied by MFV. There is NO carpet cleaning unless specifically ordered.

  • Linear booth spaces: The back section cannot exceed eight (8) feet and any sidewall in the front half of the booth may not be higher than four (4) feet.

    • Island booth spaces: Island booths (those with aisles on all sides) have a maximum exhibit height of 16 feet. However, the Donald E. Stephens Convention Center requires that structures up to 12 feet (3.66 m) high must withstand a wind force of 5 pounds per square foot (24.41 kg/sq. m) and all exhibits, towers, and other components over 12 feet (3.66 m) high to be engineered appropriate to their use and constructed from drawings bearing the stamp of a reviewing structural engineer.
  • No, electrical service is provided through Donald E. Stephens Convention Center Electrical Services. An electrical order form is located in the exhibitor manual.

  • No, there is no cost for exhibitor badges and there is no limit. However, no more than three representatives of the exhibitor may work per 100 sq. ft. of rented space at any one time.

  • Exhibitor set up is Thursday, September 12 from 8:00 am to 4:30 pm. Exhibitor move out is Saturday, September 14 from 4:00 pm to 8:00 pm.

  • You can either send your freight to the advance shipping warehouse or directly to the convention center. Please refer to the online exhibitor manual for shipping and material handling rates and how to address your shipments.

    Advance Shipments to the Warehouse: Freight may start to arrive at the advanced warehouse on August 14 but no later than 4:00 pm on September 11. If you ship to the warehouse your freight will be delivered to your booth at the Donald E. Stephens Convention Center by Thursday morning, September 12. Material handling fees are higher if shipped to warehouse.

    Direct Shipping to the Donald E. Stephens Center: Direct shipments to the Donald E. Stephens Convention Center can arrive on Thursday, September 12 from 8:00 am - 4:00 pm. Shipments delivered directly to the convention center will be delivered to your booth as they are received.

  • Exhibitors are welcome to use any carrier they choose. However, Quad Express is the preferred shipper for FENashville. Ground shipping is also available through RES Freight. See the exhibitor manual for more detailed information.

  • Exhibitors can install and/or dismantle their own display.

  • One person, in one trip, may hand carry items onto show floor. Exhibitors may move a "pop-up" display, equal or less than 10' in length, if capable of being carried by hand, or a 2 wheel baggage cart, by one full-time employee of the exhibiting company.

  • Show security guards will be on duty 24 hours a day from move in to move out. However, show security should not be relied upon to provide more than a presence to inhibit theft. Show Management, its agents, vendors and the convention center do not offer nor accept responsibility for exhibitors' property. As an additional safeguard, exhibitors may hire security service to provide exclusive security for their booth. Check with your insurance provider for information on an inexpensive Show Exhibiting Insurance Rider.

  • Most of the vendors provide a substantial discounted rate on their services provided you submit your order forms to them by a specific date. The due dates listed on all order forms refers to the date the discounted rates expire. All services are available after the due dates and on site but at a higher cost.

  • Badges (Exhibitor Badges for Booth Personnel)
    Booth Design
    Booth Set Up Procedures & Regulations
    Booth Identification Sign
    Conference Program & Registration
    Decorator Services & General Contractor
    Design & Construction of Booths
    Dismantling Procedures
    Due Dates
    Event Guide
    Exhibitor Breakfast

    Exhibitor Lounge
    Fire Regulations
    First Aid
    Frequently Asked Questions
    Guest Passes
    Material Handling / Drayage
    Press Office
    Promotional Opportunities
    Set-Up Procedures
    Shipping & Material Handling
    Show Colors
    Show Office

  • Air Travel & Car Rental

    Lead Retrieval

  • No. A hard copy of the Exhibitor Manual will not be mailed.

  • Exhibitor Coffee: Morning coffee is available to all exhibitors each show morning from 8:30 am to 9:30 am in front of the sales office on the show floor.

    Exhibitor Party*: All Exhibitors are invited to join us at a private cocktail reception — on FRIDAY, September 13 after after the close of the show.

    *Invitations will be sent to all Exhibitors

If you have additional questions, please contact Martin Joksimovic at Martin.Joksimovic@comexposium.com or 201-881-1658.