Frequently Asked Questions

  • Your booth comes with black carpet, 2 chairs, 6' black draped table, and a waste basket. All linear booth spaces include 8' black drape along the back of your booth and 4' drape along the side of your booth and a booth ID sign.

  • Yes, carpet will be supplied by MFV. There is NO carpet cleaning unless specifically ordered.

  • Linear booth spaces: The back section cannot exceed eight (8) feet and any sidewall in the front half of the booth may not be higher than four (4) feet.

    • Island booth spaces: Island booths (those with aisles on all sides) have a maximum exhibit height of 12 feet. All island booth layouts and hanging signs must be approved by show management. Contact Martin @ for approval.
  • No, electrical service is provided through Music City Center's Electrical Services. An electrical order form is located in the exhibitor manual.

  • No, there is no cost for exhibitor badges and there is no limit. However, no more than three representatives of the exhibitor may work per 100 sq. ft. of rented space at any one time.

  • Exhibitor set up is Friday, October 16th from 8:00 am to 5:00 pm. Exhibitor move out is Sunday, October 18th from 4:00 pm to 8:00 pm.

  • You can either send your freight to the advance shipping warehouse or directly to the convention center. Please refer to the online exhibitor manual for shipping and material handling rates and how to address your shipments.

    Advance Shipments to the Warehouse: Freight may start to arrive at the advanced warehouse on September 4th but no later than 4:00 pm on October 2nd. If you ship to the advanced warehouse, your freight will be delivered to your booth at the convention center by Friday morning, October 16th. Material handling fees are higher if shipped to the advanced warehouse.

    Direct Shipping to the Music City Center: Direct shipments to the Convention Center can arrive on Friday, October 16th from 8:00 am - 4:00 pm. Shipments delivered directly to the convention center will be delivered to your booth as they are received.

  • Exhibitors are welcome to use any carrier they choose. However, Quad Express is the preferred shipper for FENashville. See the exhibitor manual for more detailed information.

  • Exhibitors can install and/or dismantle their own display as long as does not require tools and take over 1/2 hour to finish.

  • One person, in one trip, may hand carry items onto show floor. Exhibitors may move a "pop-up" display, equal or less than 10' in length, if capable of being carried by hand, or a 2-wheel baggage cart, by one full-time employee of the exhibiting company.

  • Show security guards will be on duty 24 hours a day from move in to move out. However, show security should not be relied upon to provide more than a presence to inhibit theft. Show Management, its agents, vendors and the Convention Center.

    As an additional safeguard, exhibitors may hire security service to provide exclusive security for their booth. Check with your insurance provider for information on an inexpensive Show Exhibiting Insurance Rider.

  • Most of the vendors provide a substantial discounted rate on their services provided you submit your order forms to them by a specific date. The due dates listed on all order forms refers to the date the discounted rates expire. All services are available after the due dates and on site but at a higher cost.

  • No, the Exhibitor Manual is emailed. A hard copy of the Exhibitor Manual will not be mailed.

  • Exhibitor Coffee: Morning coffee is available to all exhibitors each show morning from 8:30 am to 9:30 am in front of the sales office on the show floor.

    Exhibitor Party*: All Exhibitors are invited to join us at a private cocktail reception – on Saturday, October 17th after the close of the show.

    *Invitations will be emailed to all Exhibitors

If you have additional questions, please contact Martin Joksimovic at or 201-881-1658.